Purchasing and Contracts

Stay connected!

Sign up for updates.

• Contracts and Purchase Orders
• Doing Business with TDI
• Historically Underutilized Business (HUB) Program
• HUB Subcontracting Plans (HSP)
• HUB Protégé Program
• TDI / OIEC Purchase Order Terms and Conditions
• TDI's Procurement and Contract Management Guide
• Three-Share Grant Premium Assistance Program Instructions and Application

The Texas Department of Insurance supports a transparent contracting process and level playing field for all vendors. All TDI procurement opportunities estimated at more than $25,000 are listed in the Electronic State Business Daily.

How to Reach Us

Our office hours are 8 a.m. to 5 p.m., Monday through Friday. If you have questions about TDI's purchasing process or HUB program, contact us at:

Phone: 512-676-6140
Fax: 512-490-1073

Purchasing@tdi.texas.gov

HUB@tdi.texas.gov

Mailing Address:
PO Box 12030
Mail Code AO-PGS
Austin, Texas 78711-2030

Doing Business with TDI

Typical TDI Purchases

TDI purchases a variety of office products and services that support the agency’s operations. Typical purchases include computer equipment and services, office supplies and equipment, copy equipment and services, maintenance and repair contracts, professional services, actuarial services, telecommunications equipment and services, temporary personnel services, and training services.

Purchase Orders and Other Contractual Documents

A purchase order constitutes a legal contract between the agency and a vendor. Only TDI purchasers are authorized to issue a purchase order to procure goods and services on behalf of the agency. A vendor that fills an order is agreeing to the price on the purchase order. If the price listed on the purchase order is incorrect, it is the vendor's responsibility to contact the Purchasing Division before filling the order. Please note that some procurements require other contractual documents such as written agreements executed by both TDI and the vendor.

Delivery

Most deliveries are made to TDI's centralized warehouse, which is located at:

Texas Department of Insurance Warehouse
7915 Cameron Road
Austin, Texas 78752
512-676-6125

Receiving hours are from 1 p.m. to 4 p.m., Monday through Friday (except state holidays). All packing slips and cartons must include the TDI purchase order number. The vendor is responsible for making deliveries to the correct address as specified on the purchase order. Call the number above if you have any questions regarding receiving procedures.

Invoicing

Payment will not be made until the products or services ordered have been received, evaluated, tested, and accepted. Vendors must submit a completed invoice to Accounts Payable at: Invoices@tdi.texas.gov

The purchase order number and vendor identification number or taxpayer identification number must be included on the invoice. For questions about billing, call Accounts Payable at 512-676-6170.

Historically Underutilized Business (HUB) Program

A historically underutilized business (HUB) is as a corporation, sole proprietorship, partnership or joint venture that is at least 51 percent owned by women or certain minority groups. All vendors participating in TDI's HUB program must be certified by the Comptroller of Public Accounts.

TDI purchasers attempt to receive bids from as many HUB vendors as possible. If you have not previously conducted business with TDI, we invite you to contact us at HUB@tdi.texas.gov.

HUB Subcontracting Plans (HSP)

Vendors submitting a proposal to TDI in response to an open procurement opportunity are required to submit an HSP if the expected contract value will be over $100,000, and are requested to submit an HSP if the expected contract value will be less than $100,000. For guidance on how to complete an HSP, check out TDI’s Vendor Instructions for Completing HUB Subcontracting Plans.

HUB Mentor-Protégé Program

TDI’s Mentor Protégé Program is designed to foster relationships between prime contractors and historically underutilized businesses (HUBs). The objective of the Mentor Protégé Program is to provide professional guidance and support to the protégé (HUB) to facilitate their growth and development and increase HUB contracts and subcontracts with the state. Interested parties should complete the TDI Mentor Protégé Application. TDI uses the following criteria when evaluating applications:

• Eligibility and willingness to obtain HUB certification under the State of Texas HUB Program.
• Business in operation for at least one year.
• Ability to identify the type of guidance needed for business development.
• Good standing in doing business with the State of Texas.