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TEXFIRS Reporting Software and Tools

Texas uses the national incident reporting system, NFIRS Version 5.0, to administer and maintain the state’s TEXFIRS program

NFIRS 5.0 Compliant Vendor Software

Federal NFIRS 5.0 Reporting Tools

NFIRS 5.0 Compliant Vendor Software

A list of software vendor contacts is available on the USFA's NFIRS website. All reporting software must be compliant, and maintained compliant, with the national NFIRS 5.0 standard as posted and updated by the USFA. Fire departments using vendor software will submit their incidents to the TEXFIRS office for processing into the national NFIRS and the state’s TEXFIRS systems each month.

Federal NFIRS 5.0 Reporting Tools 

To use the free federal reporting tools, fire departments must register for an NFIRS user account. This account, used for either the Data Entry Tool or the Web-based reporting tool DEBI, provides fire departments a reporting option to participate in the national NFIRS and the state’s TEXFIRS systems. Valid incident reports entered into the national system are included in the Texas system.

User Account Registration 

To register for an account, please visit the NFIRS website

Account and Password Rules

All NFIRS user accounts for Texas fire departments are managed by the TEXFIRS office. Users should log in to their account on a monthly basis and maintain their incident reporting up to date. If a user has not logged in for 45 days, his or her account will be automatically deactivated. Users must contact the TEXFIRS office to reactivate their account. It is not necessary to register for a new account as this will create duplicate accounts.

Passwords must:

  1. Be between 8 and 15 characters in length.
  2. Contain a combination of alphabetic, numeric, and special characters.
  3. Not be the same as your last 8 passwords.
  4. Not begin with a number.
  5. The special characters accepted by the system are: ~ ! $ % * ( ) - _ = [ ] ; : . / < >

Your new password should also:

  1. Not contain any dictionary word in any language.
  2. Not contain any proper noun or name of any person, pet, child, or fictional character.
  3. Not contain any employee serial number, Social Security number, birth date, phone number, or any information that could be readily guessed about you.
  4. Not contain any simple pattern of numbers, such as "qwerty" or "xyz123".
  5. Not contain any word, noun, or name spelled backwards or appended with a single digit or a two-digit year string such as "98xyz123".

PLEASE NOTE: If you change a password and forget to include the special character, the message "Password Changed Successfully" will appear when you click "OK" on the "Change Password" dialog box. However, when you click "Save" on the User Maintenance screen, the system will display the message: "Attempt To Save User Changes Failed." To correct that, reopen the "Change Password" dialog box and re-enter the desired password including a special character.

Web-based Reporting Tool (DEBI) 

The Federal Web-based Reporting Tool - DEBI is available to fire departments with an active NFIRS user account. No software download is required.

Data Entry Tool - Software Download 

The Federal NFIRS 5.0 Client Tool – Data Entry Tool is an option for departments with an NFIRS user account. To download and install the latest NFIRS 5.9.X version of the Tool, please visit the NFIRS site, log in, click on Download Software on the left-hand side of the webpage, and download.

NOTE: Once you download and install the Data Entry Tool a fix is necessary for the program to work. Two folders in the software must be set to full control otherwise you will not be able to open the program. Please follow these instructions to walk you through the necessary steps - Data Entry Tool Fix - Full Control on Folders

You must have administrative privileges on your computer to make these changes.

Once your changes have been made, you are ready to start the program. Go to the Start Screen:

  • Windows Vista and Windows 7 users should click on the "Start" Button and then "All Programs" and then "NFIRSv59X." Click on the DET Icon and start the software.
  • Windows 8 or 10 users should go to the Windows 8 “Start” screen and RIGHT CLICK on the start screen and select "All Apps."  Search for NFIRS in the list and click on the DET Icon to start the software. You can also “Pin” the DET Icon

You should see a quick black flash and then the log-in screen should appear. If the log-in screen does not appear then one of the permissions you changed did not take effect. Go through the steps again ensuring that all of the proper permissions have been saved.

If you had the NFIRS software installed before, be sure you clean out (delete) any remaining files in the old 5.9.X program folder in your C drive. Only one copy of the software should be installed.

If you have any questions or need assistance please contact our office,

For instruction on completing incident reports see our TEXFIRS Training section,

For more information, contact:

Last updated: 12/19/2017